Applied through VFS

Kindly check vfs/embassy website for latest visa requirements and quarantine rules, as they change frequently without any intimation.

  • Valid passport must not be older than 10 years also it must be valid for at least THREE MONTHS longer than the intended stay. The passport must also have at least TWO BLANK PAGES to affix the visa and should be along with all old passport booklets. Handwritten passports, Passports with observation and passports of 20-year validity are NOT acceptable.
  • Passport copy is mandatory
  • 1 Form EITHER to be filled online WEBSITE LINK and duly signed at two places(column #37 and in last) by the passenger in his own handwriting only
  • OR typed visa form (see the word format in form section) duly signed at two places(column #37 and in last) by the passenger in his own handwriting only
  • 2 Recent Coloured Photograph (Fresh ones i.e. NOT used earlier for any visa) should be: –
    • 35mm x 45mm in dimension
    • On matte finish paper
    • With White background
    • With 80% face coverage, non-smiling [without glasses, a hat/cap or other head covering, unless the applicant wears such items because of their religious belief or ethnic background and not previously used in a visa
  • Covering Letter (addressed to The Visa Officer, Embassy of Poland) with mentioning duration of visit, purpose of visit, expenses clause .Details of all Applicants with name, passport number, If Applicable
  • Travel Insurance as per Schengen specification, matching with ticket dates with risk coverage of Euro 30,000. For downloading the list of Approved Insurance Companies and detailed information on Travel Insurance please visit our visa forms section of our website.
  • Tour itinerary /Day to day Itinerary
  • Confirmed Return Ticket (or ticket with Live PNR) , covering all the sectors
  • Confirmed Hotel as per the ticket (with hotel Name, Address, Telephone no and Email. Id)
  • Bank Statement (3 months).
  • Income Tax Return for Last 3 years.
  • Occupation proof
    • In case of Employee -Proof of employment(employment certificate/NOC)and Pay slip of last 3 months.
    • In case applicant is the proprietor / owner of the company-,Cover letter on company`s letter head ,company`s Original 3 month`s bank statement (with bank seal and signature), proof of paid income tax (for 3 years), company memo, partnership deal, establishment license or proprietorship etc are required.
    • For student- leave letter / report card issued from School and ID is required.
    • If the applicant is sponsored – proof of sponsorship and/or private accommodation by completing a national form of the Schengen State concerned (seethe website of the Member State of destination)
    • If the applicant is retired- Proof of retirement, pension statements for the last three months; – proof of regular income generated by ownership of property or business.
  • If applicant is travelling for honeymoon then Marriage certificate or Marriage Card and Engagement /Marriage Photograph (Fresh ones i.e. NOT used earlier for any visa) are required.
  • If minor is accompanied by one parent/travelling alone shall provide a NOTARIZED NOC from other/both parents with their passport copy.
  • Applicant to provide an Authorization Letter for authorizing Airocity  to submit the visa application and collect the passport after visa processing on behalf of the applicant. This Authority letter has to be duly signed by the applicant him/herself and the signatures should match with the signatures on the passport.
  • BIOMETRIC MANDATORY for all Applicants w.e.f. 02-Nov-2015. (Please see instructions below)


  • Airocity  will assist in Onlining of Visa Application and Taking an Appointment
  • Applicant must visit Website, fill in the Electronic Visa Application form, take an appointment ( ) and send all the documents to us.
  • Embassy have stopped accepting the passports which are handwritten or have any observation on the front data page Hence, all such passport holders are requested to get a fresh passport booklet to apply for Visa.
  • The Embassy reserves the right to ask for additional documents and/or for a personal interview
  • Also, please CHECK FOR THE JURISTICTION (as mentioned below) before applying for visa.

From 2nd November 2015, Biometric is mandatory which will be valid for 59 months.
Personal appearance for visa application submission is mandatory for every traveller after 2nd November.

Applicants who have undertaken the biometric after 2nd November, are NOT required to go for biometric again for next 59 months and AIROCITY  shall be submitting and collecting their cases.

Airocity  provides very premium services for Schengen as listed below:-

  • Appointment Taking and Form Filling
  • Documentation Assistance and Scrutiny
  • Visa Fee Preparation
  • Meet and Assist For Biometric Submission
  • Collection Dispatch of Passports

Kindly note that in case of any shortcoming in visa form or documents, the applicants would be asked to take a fresh appointment and visit again. Hence, we strongly recommend taking expert service of airocity to avoid any such hassle or re-visit for visa submission.

Please do send us your passports and documents at least 2 days in advance so that we may check documents, take the appointment and prepare the documentation for visa submission.
Following travellers are exempted from Biometric

  • Children under 12 years of age
  • Persons for whom the collection of fingerprints is physically impossible
  • Sovereigns and other senior members of a royal family, Heads of State and members of the national Governments (with their official delegations and spouses) if they travel for official purposes.
  • Applicant who have VIS-1printed on their last Schengen visa (provided the last Schengen visa is issued within 59 months)

Biometric will be valid for a period of 59 months, hence, the travellers who have undergone biometric for Schengen country after 2nd November 2015, will NOT NEED to undergo biometric for their next Schengen travel in next 59 months.

AIROCITY  shall be submitting and collecting their visas without personal appearance of the applicants

Medical Requirement

Travel Insurance as per Schengen specification, matching with ticket dates with risk coverage of Euro 30,000. For downloading the list of Approved Insurance Companies and detailed information on Health Insurance please visit our visa forms section of our website.


VFS charges -Rs. 970

Processing Time

Around 15 Working Days after submission.

Submission Days

Monday, Tuesday, Thursday and Friday.

Collection Days
Monday till Friday.

Visa Section Working Days
Monday till Friday.

Special Instructions

The Consular Department of the Embassy of the Republic of Poland in New Delhi accepts visa applications of the citizens residing in Afghanistan, Sri Lanka, Bangladesh, Bhutan, The Maldives, Nepal and the following states of India: Himachal Pradesh, Uttaranchal, Uttar Pradesh, Madhya Pradesh, Jammu-Kashmir, Punjab, Haryana, Delhi, Rajasthan, Bihar, Chattisgarh, Jarkhand, West Bengal, Odisha, Sikkim, Asam, Tripura, Mizoram, Arunacal Pradesh, Nagaland, Meghalaya, Manipur and stateless persons

Visa Type Visa Fee (INR) VFS & Courier Charges (INR) Handling Charges (INR) Total Amount (INR)
Adult Rs. 7200.00 970.00 1652.00 9822.00
Child Rs. 3527.00 970.00 1652.00 6149.00