(APPLIED THROUGH VFS)

KINDLY PROVIDE ALL THE DOCUMENTS IN A4 SIZE. PLEASE DO NOT STAPLE ANY DOCUMENTS

• National passport with validity of at least 3 months after the end of the planned journey
• Completed and signed application form with 1 recent color photograph (5x3cm) with white background ( without glasses, hat/ cap or other head covering) glued on the application form
• Application Form Filled online – https://visaonweb.diplomatie.be
• Copy of the identity page of your passport and copy of the most recent Schengen visa with stamps
• Invitation letter from the Belgian Company stating the exact purpose and period of the visit
• Covering Letter on Business Letterhead
• Financial Proof : Original updated Personal bank statement for last 3 months with bank seal and signature from the authorized person from the Bank with his name and the signatures and Designation, income tax papers, 3 last salary slips
• Travel Insurance
• Flight Tickets
• Authority Letter in case biometrics not needed and Airocity is submitting the application on behalf of the applicant.

Note

1. The Embassy reserves the right to ask for additional documents and/or for a personal interview.
2. All Schengen Embassies have stopped accepting passports which are handwritten or have any observation on the front data page Hence, all such passport holders are requested to get a fresh passport booklet to apply for Visa.

IMPORTANT INSTRUCTIONS FOR BIOMETRIC:

From 2nd November 2015, Biometric is mandatory which will be valid for 59 months

Personal appearance for visa application submission is mandatory for every traveler after 2nd November.

Airocity provides very premium services for Schengen as listed below:-

• Appointment Taking
• Documentation Assistance and Scrutiny
• Visa Fee Preparation
• Meet and Assist For Biometric Submission
• Dispatch of Passports

Kindly note that in case of any shortcoming in visa form or documents, the applicants would be asked to take a fresh appointment and visit again. Hence, we strongly recommend taking expert service of airocity to avoid any such hassle or re-visit for visa submission.

Please do send us your passports and documents at least 2 days in advance so that we may check documents, take the appointment and prepare the documentation for visa submission.

• Following travellers are exempted:
  • Children under 12 years of age
  • Persons for whom the collection of fingerprints is physically impossible
  • Sovereigns and other senior members of a royal family, Heads of State and members of the national Governments (with their official delegations and spouses) if they travel for official purposes.
  • Applicant who have VIS printed on their last Schengen visa (provided the last Schengen visa is issued within 59 months)

Biometric will be valid for a period of 59 months, hence, the travellers who have undergone biometric for Schengen country after 2nd November 2015, will NOT NEED to undergo biometric for their next Schengen travel in next 59 months.

AIROCITY SHALL BE SUBMITTING THEIR VISAS WITHOUT PERSONAL APPEARANCE OF THE APPLICANTS.

Medical Requirement

Travel Insurance as per Schengen specification, matching with ticket dates with risk coverage of Euro 30,000.

For downloading the list of Approved Insurance Companies and detailed information on Travel Insurance please visit our visa forms section of our website.

Processing Time

As a general rule, a decision will be taken by the Embassy/Consulate within 15 days, However, this deadline may be extended up to 30 days and even, exceptionally, 60 days, if a more detailed examination of your application and/or additional documents are required.

Submission Time

0900 hrs to 1000 hrs.

Collection Days

1800 hrs to 1900 hrs (Next day) (Certain cases, not necessarily blank passport but also well travelled passports, are referred to Belgium for approval. Such cases might take more than 1 month to be processed. There are no said guidelines as to which cases are sent for approx.

Special Instructions

Passport Collection Norms:There are two options for passport collection

Option-1: Counter collection, which can be done only by the Applicant (carrying the Original VFS Receipt) OR any of the below personnel

1. Family Member (Blood relative) who needs to carry – proof of relationship, original VFS Slip, Authorization Letter duly signed by the Applicant for collection of the passport, Government Photo ID of the person going to collect the passport
2. One member of the group travelling together can collect the passport for remaining group with Original receipt and Authorization Letters signed by each applicant
3. Office Colleague who needs to carry – his Company ID Card, original VFS Slip, Authorization Letter duly signed by the Applicant for collection of the passport, Government Photo ID of the person going to collect the passport

Option-2:Courier Collection – VFS sends passport through courier (one passport per courier) VFS courier charges applicable